Google Drive: Create a Shareable Link Between Student and Teacher

Sharing Google Drive files is fairly straight forward; however, there is a caveat for BV users.  You can’t share between students and teachers with authentication (require that the user sign in) because students and teachers are in different domains (NET/ORG).  Staff can share with staff, and students can share with students (requiring authentication).  But students and teachers cannot share with each other and require that the user sign in.  The only way to share files and folders is to share as “Anyone with the Link”.  Please note that “anyone with a link” can access these files.  See this video to learn how!

In addition, you can share folders by right clicking the folder, and select Share.  Just like the video describes above, you will select “Anyone with the Link”.

share-a-folder

NOTE:  Teachers, if you are sharing content with your students, be sure that you make it “Can view” unless you want them to have additional rights.

Google Forms carry this same issue.  However, you can select that they collect an email address. This requires that they login with any Google Account, and they can input any email address that they want. Bummer!

google-forms-collect-email

Additionally, these issue are replicated in O365 with some exceptions.  More to come on this.

Happy Sharing!
BVWTIS

Google Drive: Forms New Feature – Collect Files

I have been patiently waiting for this.  Google Forms has added a new feature that allows you to collect documents!  See this help site to learn more: https://sites.google.com/site/scriptsexamples/home/announcements/google-forms-file-upload-feature

form-collect-documents

Caveat for BV users.  You can’t share this with your students since they are in a different domain.  Staff can share with staff.  Here is an image that may help you understand the issue.

form-collect-documents-issue-explained

If you are unfamiliar with Google Forms, see this video!  It upgraded in 2015.  This video helps you with these changes as well.

Happy Collecting!
BVWTIS

PDF and EMail Shortcuts

Do you PDF word documents frequently and want a one click solution?  What about emailing the document as an attached file?  This is how you do it… so easy to do!

pdf-email-shortcuts
Watch this 98 second video to learn how to add and use these icons.

This works for other MS Office programs as well!

Technically Yours,
BVWTIS

MS Word: Add Form Elements

Do you think it is odd to fill out a Word form that has underlines in the places that they want you to enter text?  Do you delete the line, do you just type in the middle of it?  It is really strange!  Word has a 2oOL that you can use to create a fill-able document.  See the screen shots for directions on how to do that. Or open this document for complete directions along with an example of some of the form items that Word has included: Word_MakeFillableDocument.

Directions – Part 1 – Add the Developer Tab:

Word_InputAndCheckBoxes

Step 2 – Create and Make Usable:

Word_MakeFillableDocument Part 2

When you share this, keep it as a word document.  When you save as PDF, this will eliminate your form features.  Of course, Adobe PDF has their own Form Creation 2oOL.  It is a bit more complicated than this little gem, so try this out first.  If you want to start collecting data, get with me on some viable options.